SCHOOL YEAR


Hours and Days of Operation:
The Peace C.A.R.E. Program will follow the school calendar operating Mondays through Fridays between the hours of 3:00-6:00 p.m. The program will offer additional hours of care on days that there is early dismissal, late school starts, snow days (if facility is able to open) and during school district breaks.

Peace C.A.R.E. also provides care in
the Summer months of
June - August.
Monday - Friday
Hours for the summer are
7:30 a.m. - 6:00 p.m.

Holidays:
The Peace C.A.R.E. Program will be open on days school is not in session except for the following holidays: New Year's Day, Martin Luther King Day, Easter Monday, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, Christmas Day.

Peace C.A.R.E.'s Philosophy:
The Peace C.A.R.E. Program is a quality, extended day childcare facility available to Sioux Falls Elementary students. The program provides professional care for children after school hours. It is a Nonprofit Organization sponsored by the Peace Lutheran Church. The goals of Peace C.A.R.E. is to provide a safe, enriching, recreational program conducive to learning and social interaction with a minimum of social structure. Also, we aim to encourage children to pursue their interests and develop friendships, independence, and confidence. Peace C.A.R.E. also desires to create, and maintain, a stimulating and loving environment for children to flourish in this changing society, using their God-given gifts and talents. Staff are trained professionals who promote respect and understanding for individual differences. This is done by maintaining a caring and challenging environment that allows freedom of choice and exposure to new experiences.

Peace C.A.R.E. Policies Admissions:

The following items must be completed, signed, and agreed upon by parent/guardian for each child attending Peace C.A.R.E.

1. Registration form

2. Enrollment agreement

3. Emergency Medical form

4.
Immunization Records *Records must be kept up to date while attending Peace C.A.R.E.

5.
Parent contract

Grievances:

Follow the procedures below for addressing a grievance concerning the Peace C.A.R.E. Program or staff person:

1. Immediately set up a time to discuss it with the staff person involved.

2.
If it is not resolved, discuss it with the Peace C.A.R.E. Director.

3.
If the addressed grievance is still not resolved, contact Pastor Paul Stjernholm at Peace Lutheran Church.

Dismissal:
The program reserves the right to dismiss any child if the Peace C.A.R.E. Staff determines that the program cannot meet the needs of the child. The following procedure will be followed in every instance that arises:

1. Staff will follow a step by step discipline system that is positively reinforced. An incident report will be documented after the child has had a "break" twice for the same behavior.

2.
If child's behavior leads staff to come to the step of calling a parent/guardian, a meeting will be made to discuss the problem and come up with a solution.

3. If problem continues to arise with the child, his/her incident reports will be reviewed by the director and any staff involved. Parent will be contacted for another meeting to discuss child's behavior, solutions for the daycare and at home, or dismissal (if needed).

One month's prior notification of withdrawal from Peace C.A.R.E. is required. Policy of this topic is included in the parent contract. If child is withdrawn before a 30 day notice, parents will still be billed for that month.

Exceptions of child's dismissal can be discussed with the director and all extra charges will be waived upon considerable circumstances.


Fees:

1. Our fees are assessed on a monthly basis for school months and on a weekly base during June through August - you pay for space reserved, not time used

2. Fees must be paid in advance.

3. Payments are due by the tenth of each month during the school year and by Tuesday of each week during the summer months.

4. Fees not paid by the the date due will incur a $10.00 late fee, unless previous arrangements have been made with the Peace C.A.R.E. Director.

5. Refunds and credits will be made to ensure accuracy of the bookkeeping process

Late Fee:
A late fee will be charged if children are picked up after 6:00 PM.

A fee of $10.00 will be charged to the parent for every fifteen minutes the child is at the center after 6:00 PM. Parent will be called at 6:15 if the child has not been picked up.

Law enforcement will be contacted if parents nor emergency contacts can be reached.


Finder'sFee: During school months, parents must contact the Peace C.A.R.E. program by 2:00 PM if a child(ren) will not attend the program on a regularly scheduled day. When staff are required to search for you child, the parent will be notified that a $5.00 "finder's fee" will be assessed. This fee will appear on the next month's bill. Parents will be given one warning before any charges will be assessed.


Health: For the protection of all children, do not bring any sick children to the center (i.e., temperature exceeding 99-degrees Fahrenheit, vomiting or diarrhea, undiagnosed rash, etc..). If a child should come down with any of these while at the center, a parent/ guardian will be contacted immediately and be required to find appropriate care within one hour of notification. If he/she cannot be reached, the child's emergency contacts will be notified to come and get the sick child.All infectious diseases must be reported to the State Health Department. If your child contracts any such disease, please inform Peace C.A.R.E.


Medications: All medicine administered by staff must have a signed medicine policy filled out by the parent/guardian of the child. All prescribed medications must be in the original container, labeled with the child's name, doctor's name, and instructions. All medicine will be stored in a secure place inaccessible to the children.

Medical Emergencies: In case of a medical emergency, the staff will take the steps necessary to assure the safety and secure the medical care of the child. The staff may do, but not be limited to the following procedures:

1. Attempt to call the parents/guardian.

2. Attempt to contact the emergency contacts.

3. Call the child's physician.

4. Administer First Aid or CPR5. Call 911 for medical assistance.

Regarding other emergencies such as fire, tornado, etc.., all staff will be trained in appropriate escape routes, and proper tornado drills. The center will conduct a fire drill four times a year, and one tornado drill a year.


Lunch and Snacks: On days school is in session, Peace C.A.R.E. provides an after snack and drink for the children. On days the center is open all day, a sack lunch must be sent with the child. Lunches will be stored in places appropriate for their contents (cupboards, refrigerators, etc.)

Peace C.A.R.E. will assure that each child is receiving a balanced meal by providing missing nutrition's following the food pyramid. Morning and afternoon snack will still be provided to the children. Lunch will be served from 11:00-12:00 and snacks will be provided at 9:30 a.m. and at 3:00 p.m. Indicate on the emergency medical form of any dietary restrictions or allergies your child(ren) may have.

Peace C.A.R.E. will transport children from school (JFK & Oscar Howe) to Peace Lutheran Church on regular school days and on days school is called off early. Transportation will also be provided for field trips, under the parent's consent. Children must abide by the laws South Dakota has in the use of child restraints systems for children in care. Also, all vehicles being used will comply with South Dakota state laws at all times.

Field Trips: Parents will be notified well in advance of all planned field trips. If parents do not wish their child(ren) to attend field trips, other arrangements for child care will be required by the parent on those days.

Emergency Evacuation Plans: In case an evacuation due to fire, all rooms used by Peace C.A.R.E.will have visual instructions for fire evacuation. Staff is also trained for providing proper protection if a tornado would occur. Peace C.A.R.E. requires four fire drills and one tornado drill are conducted annually.

Discipline: The kind of discipline that will be used at Peace C.A.R.E. will be consistent and followed in a step-by-step method of redirecting inappropriate behavior (see Peace C.A.R.E.'s discipline policy). Peers will not be allowed to discipline, nor will children be humiliated, physically or verbally abused, threatened, or deprived from eating snack/lunches.

Child Abuse: The Peace C.A.R.E. Program is required by law to report any witnessed or suspected child abuse or neglect to the Department of Social Services or law enforcement. Staff members are to report any witnessed or suspected incidents to the director. In turn, the director will file a referral to the appropriate authority. If an incident should involve a staff member, the director will take the necessary steps to assure that the suspected incident should not happen again. A possibility of suspension may occur pending the outcome of an investigation. An evaluation of the employees continued employability will be conducted after such investigation.

Parent Communications:
In order to maintain open and clear communication with parents, Peace C.A.R.E. will send out letters to parents and post new notifications frequently. Parents will be encouraged to take note of all things posted and sent to them. Parents are welcome to visit with staff when matters of concern arise. Parents are also askedto let the staff know of any absences that may come up in their child's schedule. Parents are to contact Peace C.A.R.E. of any daily absences, changes, or special instructions that need to be noticed by staff. (Ex. if child doesn't need to be picked up, if someone else other than authorized persons are to pick child up, etc..)Staff will communicate both positive behavior and problem behavior to parents to keep the lines of communications open.

Parent Back-up System: All parents should insure they have an alternative caregiver for their child on days when he/she is ill or the program is closed (emergency closure, holidays, etc.).

Scholarships: Peace C.A.R.E. offers scholarship funding for families needing assistance with fees. Scholarships offset a portion of the program's standard tuition fees. These funds are made available though a special fund. Scholarships are available to all families, granted on a case by case basis depending upon need as well as our resources for providing funds. For more information, please contact the director of Peace C.A.R.E.

Arrival and Departure: Parents or guardians must authorize in writing anyone picking up their child(ren). Your child(ren) must be checked in and accompanied by an adult when arriving, and be checked out by an authorized person. Sign in/out sheets are required for safety purposes for the children and also for the center's records.

Personal Belongings: Peace C.A.R.E. is a recreational program and children should dress appropriately for indoor and outdoor play. Peace C.A.R.E. will not be responsible for the loss of, or damage to, toys or personal items brought from home.

Emergency Closures: When school is closed due to weather, the Peace C.A.R.E. bus will not run. However, if the facility is able to open (if staff can get to church), parents may bring their child(ren) to Peace C.A.R.E. between the hours of 7:30 am - 6:00 PM. It would be best for parents to call the director at the church to make sure he or she made it there.

When school is canceled after children have arrived at school, the Peace C.A.R.E. bus will pick children up at the usual schools. Parents are required to call Peace C.A.R.E.'s director to let him/her know if your child will be coming on those days. The program will remain open until 6:00 PM on those days unless weather forbids the facility to stay open.

Christmas Hours: The monthly bill during the month of December will be reduced due to the two weeks school is out. Peace C.A.R.E. will be open on those vacation days (excluding Christmas day and New Year's Day) from 7:30 am - 6:00 pm. An hourly charge of $2.00 will be included on the next month's bill.

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